Event Coordinator Job Opening at BLB Fundraising and Events

BLB Fundraising Expands Remote Team

Logistics and Daily Operations

The event coordinator position involves supporting lead consultants and event managers with daily logistics and administrative tasks. Responsibilities span managing timelines and budgets, drafting communications, and delivering financial documentation to clients.

Staff members liaise directly with vendors. They request proposals, place orders, and coordinate deliveries, while also maintaining event supply inventories, scheduling meetings, and keeping files updated.

Database Management and Onsite Execution

The role requires working with event databases to maintain mailing lists, track donor communications, and handle event registrations. Staff manage guest lists and seating arrangements while pulling reports as needed.

Onsite execution is a core component. The job demands independent problem-solving while interacting directly with clients, vendors, and guests during live functions. Team members also analyze and recommend improvements for internal workflows.

Candidate Requirements and Experience

Candidates must possess a bachelor’s degree alongside two to three years of experience in live events or fundraising. The position demands a strong understanding of nonprofit fundraising strategies and event industry trends.

Applicants need proficiency in the Microsoft Office Suite, with a preference for experience using Google Workspace, specialized event software, and Zoom. Graphic design experience is also considered an asset for the role.

Remote Work and Travel Demands

The firm requires interpersonal skills and professionalism for interacting with client staff, board members, and major donors. The position involves working independently from a home office while remaining available to travel for events throughout New York City, including evenings and weekends.